i think languages logo

How to write an email in German

how to write an email in german

This article will teach you how to write an email in German. Let’s get started!

How to write an email in German

Having a discussion in person or over the phone can be intimidating if you don’t speak German fluently yet. Fortunately, you can handle many professional and informal issues via email.

The drawbacks of this method of communication include issues with formality, tone, and proper address when writing an email in German.

In this article, we’ll show you how to write both officially and informally in German emails and how to finish your message to receive a response as soon as possible.

Lastly, look over our list of terms to use while composing an email in German to avoid language errors.

How to start an email in German: Proper address

Before you start writing, it would help to decide whether to use formal or informal language when addressing the recipient in a German email. Suppose you’re writing to more than one person at once.

In that case, the English second-person pronoun “you” is equivalent to Sie or du in the singular and Sie or ihr in the plural (formal and informal, respectively).

The formal address is typically a good choice in a business email, a job application, or any other professional inquiry, especially if you haven’t met in person.

The only exceptions might be if you’ve already been addressed casually or don’t want to sound stuffy or formal.

For instance, in a start-up setting with flat hierarchies, it might be typical for people to address one another casually and by first names.

You can use their first or last name, leading us to the second element of addressing your email recipient in German.

Again, in official situations in Germany, using a person’s last name is often acceptable.

However, be alert for any signals that would suggest differently, such as how a person addressed you, how formal their web profile is, or the formality of the situation.

Salutations for a formal email in German

Consider using the following formal salutation to start your German email:
Sehr geehrte Frau Scholz, – “Esteemed Ms. Scholz”
Sehr geehrter Herr Döring, – “Esteemed Mr. Döring”
Sehr geehrter Herr Professor Schmitz, – “Esteemed Professor Schmitz”
Sehr geehrte Frau Doktor Freud, – “Esteemed Doctor Freud”
Sehr geehrte Damen und Herren, – “Dear Sir or Madam”
Guten Tag, – “Good day”

how to write an email in german (1)

Salutations for an informal email in German

Using a first name basis or the last name in a more casual email salutation:
Liebe Frau Trudel, – ”Dear Ms. Trudel”
Lieber Herr Brauns, – ”Dear Mr. Brauns”
Lieber Anton, – “Dear Anton”
Lieber Kai, – ”Dear Kai”
Hallo Sabine und Tim, – “Hello Sabine and Tim”
Hallo, – ”Hello”
Hey, – ”Hey”

Composing the main part of an email in German

The chosen method of addressing the email recipient will then be repeated throughout your German email’s body or major content.

It would be best to stick with either du or Sie, but you don’t have to say their name and title every time.

Remember that your email’s salutation finishes with a comma and that the first line is not capitalized.

There are many of these principles in German; study the language quickly to master them!

Composing a formal email in German

Avoid spelling and grammar errors, as well as using slang or other offensive words, while writing your professional German email.

You don’t need to ramble on or discuss the weather when talking about most topics; you can go right to the point. Life is, after all, short.

For a job application: Briefly describe yourself, the position for which you’re applying, why you’d be a good fit and any documents you’re submitting.

See our more comprehensive guides on how to work in Germany.

How to write a business email in German: If you haven’t met or been introduced, introduce yourself quickly before summarizing why you’re contacting the person.

Please describe the issue, offer a solution or lay out your vision, then let them know what you want them to do and by when.

Follow-up email in German: Remind the reader of your identity, summarize your stance, your suggestion, or any prior communications, and specify the kind of response or action you seek from them.

It would be best if you also mentioned how soon you would want to hear from them or how they should get in touch with you.

Composing an informal email in German

Depending on how well you know the person, you can write with far greater freedom to a buddy or casual acquaintance.

Emoticons, emoticons, casual language, jokes, and asides are all appropriate in such a situation.

There is less motivation to be succinct, but like in a professional context, clearly convey deadlines and expectations to avoid misunderstandings and needless back-and-forth.

Closing an email in German

It’s time to sign off correctly once you’ve written the body of your German email and reviewed it for any spelling and grammar faults.

You must decide whether to use professional or casual language, just like the opening salutation.

In contrast to English, all the following expressions don’t require you to include a comma before your name.

Formal closing for a German email

Ich freue mich von Ihnen zu hören und verbleibe mit freundlichen Grüßen – “I look forward to hearing from you and remain with best regards” (very formal)
Mit freundlichen Grüßen – ”With kind regards”
Mit freundlichem Gruß – ”Sincerely”
Vielen Dank und freundliche Grüße – ”Thank you and best regards”
Besten Dank und beste Grüße – “Many thanks and best regards.”
Mit den besten Empfehlungen – “With the best recommendations.”

Informal closing for a German email

Viele Grüße (short: VG) – Many greetings
Liebe Grüße (short: LG) – Warm greetings
Beste Grüße – Best regards
Mach’s gut – Take care
Bis bald – See you soon
Tschau – Bye
Tschüss – Bye

Useful phrases for writing an email in German

Here are a few phrases you can find useful while writing your email in German if you’re still wracking your brains for what to say in the body.


Ich schreibe Ihnen weil… I am writing to you because …
Bitte haben Sie Verständnis, dass… Please understand that…
Es tut mir leid, aber… I am sorry, but…
Es geht um Folgendes: It is all about:
Ich habe folgendes Anliegen: I have the following request:
Ich antworte auf Ihre E-Mail vom… I am answering your email from …
Ich würde gerne klären, ob… I would like to clarify whether …
Zur Sache: Regarding:
Ich erinnere an mein Schreiben vom… I want to remind you of my correspondence dated …
Bitte lassen Sie mich wissen, ob… Please let me know if …
Vielen Dank für Ihre schnelle Antwort. Thank you for your quick response.
Ich hoffe, bald von Ihnen zu hören. I hope to hear from you soon.
Vielen Dank für Ihre Aufmerksamkeit und beste Grüße. Thank you for your attention and best regards
Bei weiteren Fragen stehe ich Ihnen gerne zur Verfügung. For further information do not hesitate to contact me.
Vielen dank im Voraus für Ihre schnelle Antwort. Thank you in advance for your quick reply.

Final check before sending a German email

Last but not least, double-check your spelling before pressing the send button. Utilize your email’s spelling and dictionary features; Gmail will highlight misspelled words, even in German.

Verify that your signature and any necessary attachments are present. Speaking of attachments, find out how to create an English résumé for job applications in Germany.

Do you need to send something via regular mail, or are you seeking a more traditional communication method? Become proficient in German letter writing.

Related Posts

French: How to teach on Italki

Why a guide to teaching languages online I’m ready to reveal my small secrets as I transition from providing online instruction to managing my website.

German: Babbel vs Duolingo: differences

Numerous individuals use software and apps to learn new languages. These days, two well-known online resources for language learning include Babbel and Duolingo. They both

Languages: Babbel vs Duolingo: differences

In today’s post, we’ll talk about the differences between Babbel and Duolingo. These are unquestionably the two most well-known language learning programs out there. Let’s

Top 20 Spanish words used in sports

Discover the top 20 Spanish words commonly used in the world of sports. Enhance your sports vocabulary and understanding with our informative blog. Introduction The

French Phrases You Need in Workplace

Mastering French phrases in the workplace is essential for effective communication. This blog explores key phrases to navigate the professional world en français. I. Introduction

Sea in French: How to say Sea in Italian

Discover the Italian translation for “sea” with our guide. Learn how to pronounce and use this common word in the beautiful Italian language. The sea

Spanish adverbials: Mientras…

The word Mientras can be an adverb or conjunction depending on the sentence and its structure. You can use mientras to connect two actions in

Spanish imperative negative + pronouns

The Spanish structure imperativo negativo + pronombres enclíticos is a bit controversial topic since many Spanish students get confused when using it. Los pronombres enclíticos

7 Myths About Learning Spanish

Unveiling the truth behind learning Spanish! Discover and debunk the 7 common myths that may be holding you back from mastering this vibrant language. Are

Famous French Food You Must Try

Indulge in the flavors of France with our guide to famous French food. Discover must-try dishes like escargots, coq au vin, and crème brûlée. Bon

Famous French Singers You Must Know

Discover the iconic voices that have made French music famous worldwide. Our list of famous French singers features timeless classics and modern hits. French singers

Famous Spanish Food You Must Try

Embark on a delectable journey through Spain’s culinary wonders! Discover the must-try famous Spanish dishes that will tantalize your taste buds. Spanish Food Spain is

Famous German Singers You Must Know

Get ready to immerse yourself in the enchanting world of German music as we showcase the extraordinary talents of renowned singers from Germany. From timeless

Famous Spanish Singers You Must Know

Let the music captivate your senses and ignite your passion for Spanish culture by knowing the famous Spanish singers that ever existed. Importance of Spanish

German Phrases You Need in the Workplace

Discover essential German phrases for the workplace. From greetings to professional conversations, equip yourself with the necessary language skills. German Phrases in the Workplace Learning

Spanish Phrases You Need in Workplace

Master the essential Spanish phrases for the workplace and enhance your communication skills. From greetings to professional requests, we’ve got you covered! Spanish Words in

Top Spanish Speaking Countries

Explore the vibrant cultures and diverse landscapes of the top Spanish-speaking countries in this blog. Discover their history, traditions, and more! Explanation of the importance

Top 20 German Words Used in Sports

Discover the top 20 German words commonly used in sports, from ‘Tor’ to ‘Abseits’. Enhance your sports vocabulary and impress your German-speaking friends! Introduction Explanation

Top 20 French Words Used in Sports

Discover the Top 20 French words used in sports! From “but” to “arbitre,” learn essential vocab to help you better understand the sports world in

How to Say “Food” in Spanish

“Learn the different ways to say ‘food’ in Spanish and expand your vocabulary with our comprehensive guide. Enhance your language skills today!” One of the

How to Say “Food” in French

Learn the various ways to say “food” in French with this comprehensive guide. Expand your vocabulary and impress your francophone friends! “Food” in French: La

How to Say “Food” in German

Learn how to say ‘food’ in German and impress your friends with your language skills! Check out our easy guide and enhance your vocabulary today.

Top 7 Reasons for learning French

Parlez-vous Français? Explore the top 7 reasons for learning French and unlock a world of opportunities. Start your language journey with confidence today! 7 reasons

Top 7 Reasons for Learning German

Discover the power of learning German! Unlock opportunities and expand your horizons with compelling reasons to study German. Start your linguistic journey today! Reasons for

Top 9 Reasons for learning Spanish

Is learning Spanish worth it? What are the top reasons for learning the Spanish language? Start your Spanish journey now! Reasons why learning Spanish is worth

How to learn Spanish through Podcasts

Do you want to learn Spanish through podcasts? Immerse yourself in the richness of the Spanish language with our podcast-based learning guide. Learn Spanish through

How to learn Languages through Podcasts

Unlock the power of language learning with podcasts! Explore the ultimate guide to mastering a new language through engaging podcasts. Start your linguistic journey now!

How to Maximize Your Time in Learning German

Learn German efficiently with expert tips! Discover effective techniques on how to maximize your time in learning German. Tips and strategies for efficiently learning German

How to learn French through Podcasts

Unlock the beauty of the French language with our podcast-based learning approach. Master French effortlessly with engaging lessons and practical tips! The Power of Podcasts

How to Learn German through Podcasts

Master German with ease! Explore the ultimate guide to learning German through podcasts. Gain language skills, cultural insights, and fluency. Start your German journey now!

How hard is it to learn German?

How hard is it to learn German?  Our comprehensive guide provides insights into the challenges and strategies to master the language. How hard is it

How hard is it to learn French?

Discover how difficult it is to learn French in our latest blog post, “Parlez-Vous Français?”. Gain insights and tips to improve your French skills. Parlez-vous

How to say in German

Looking to learn how to say common phrases in German? Check out this blog for tips and tricks on how to speak the language like

How to Pronounce Luxury Brands in French?

Are you a fashion enthusiast struggling to correctly pronounce luxury brand names in French? Look no further! In this French pronunciation guide for luxury brands,

Silent French H: Mute and Aspirated

The silent letter h is often causing trouble to French learners. In this blog post, we’ll take a closer look at the “h” mute and

Faire la Bise: All about French Kiss

If you’re wondering how to greet in French, either through handshakes or kisses, you are at the right place. Today, you’ll learn how to navigate

Speaking practice: talk to yourself

Improve your speaking skills with these simple tips on how to practice speaking by talking to yourself. Start speaking confidently today! Read more here. Speaking

Spaced repetition for the German language

Master German faster with spaced repetition! Our blog explains how this powerful technique works and offers tips to incorporate it into your learning routine. What

What does TE AMO mean in Spanish?

Discover the romantic meaning behind Te Amo, the Spanish phrase for ‘I love you’. Explore its cultural significance and usage in everyday life. Te Amo